Festival Terms of Entry and Participation
The Montreal Ukrainian Festival is organized by Association culturelle Saint-Volodymyr de Montréal (the “Festival Organizer“). By entering the Festival grounds, all visitors, participants, vendors, volunteers, sponsors, performers, and attendees agree to comply with these Terms of Entry and Participation.
The Festival Organizer is committed to providing a safe, respectful, inclusive, and family-friendly environment for everyone.
1. General Conduct and Zero-Tolerance Policy
1.1 All attendees must behave respectfully and responsibly toward other visitors, performers, volunteers, vendors, staff, security personnel, and Festival property.
1.2 The Festival maintains a zero-tolerance policy toward discrimination, harassment, violence, threats, intimidation, aggressive behaviour, or any conduct that may compromise the safety, dignity, or well-being of others.
1.3 Any person violating these Terms, engaging in unsafe or inappropriate behaviour, or refusing to follow instructions from Festival staff, volunteers, security personnel, emergency responders, or law enforcement authorities may be removed from the Festival grounds without refund or compensation.
2. Alcohol, Smoking and Prohibited Items
2.1 Bringing personal alcohol onto the Festival grounds is strictly prohibited. Alcohol may only be purchased and consumed in areas designated by the Festival Organizer.
2.2 Glass bottles, containers, or any glass items are prohibited on Festival grounds for safety reasons.
2.3 Smoking and vaping are prohibited throughout the Festival site except in designated smoking areas, where applicable.
2.4 The possession of illegal substances, weapons, hazardous materials, fireworks, explosives, or any item that may pose a risk to public safety is strictly prohibited.
3. Outside Food, Beverages and Unauthorized Commercial Activities
3.1 Outside food and beverages may be restricted, except where required for medical, dietary, accessibility, or other reasonable circumstances.
3.2 Unauthorized commercial activities, including selling goods or services, fundraising, solicitation, advertising, promotional distribution, or any commercial activity not approved by the Festival Organizer, are prohibited.
3.3 Only authorized vendors, sponsors, partners, exhibitors, and organizations approved by the Festival Organizer may conduct commercial or promotional activities on Festival grounds.
4. Safety, Restricted Areas and Emergency Access
4.1 Visitors must respect all restricted areas, including areas closed to the public and zones secured with barriers, fencing, signage, or authorized access controls.
4.2 Entering backstage areas, technical areas, staff-only zones, operational areas, or any restricted location without authorization is prohibited.
4.3 Blocking emergency exits, evacuation routes, emergency access lanes, or pathways required for emergency response is prohibited at all times.
4.4 Attendees must comply with all directions provided by Festival staff, volunteers, security personnel, emergency responders, and law enforcement authorities.
5. Unattended and Suspicious Items
5.1 Identifiable lost property such as keys, wallets, mobile phones, glasses, umbrellas, or similar personal belongings should be brought to the Festival volunteer tent marked “Volunteers.”
5.2 Unattended bags, backpacks, packages, boxes, or any suspicious items must not be moved or handled and should immediately be reported to Festival security personnel or law enforcement authorities.
5.3 Any suspicious object or activity should be reported immediately to Festival security or the appropriate authorities.
6. Aggressive or Unsafe Behaviour
6.1 Any aggressive behaviour, threats, harassment, intimidation, physical confrontation, or conduct that may endanger others must immediately be reported to Festival security personnel or police officers assigned to or present near the Festival site.
6.2 The Festival Organizer reserves the right to involve law enforcement whenever necessary to protect public safety.
7. Children’s Area
7.1 The Festival children’s area is intended for children’s entertainment, workshops, educational activities, and cultural programming.
7.2 It is not a daycare service or childcare facility.
7.3 Parents or legal guardians remain solely responsible for supervising their children at all times and must remain available while their child participates in activities.
8. Photography, Video and Audio Recording
8.1 By entering the Festival grounds and participating in Festival activities, you acknowledge that photographs, video recordings, and audio recordings may be taken by or on behalf of Association culturelle Saint-Volodymyr de Montréal.
8.2 The Festival Organizer may use such photographs, recordings, and images for documentary, archival, educational, promotional, marketing, fundraising, and communication purposes relating to the Festival and the activities of the organization.
9. Prohibited Symbols and Materials
9.1 Given Russia’s ongoing war of aggression against Ukraine, the display of symbols, flags, emblems, insignia, or materials representing the aggressor state or supporting its military aggression is prohibited on Festival grounds.
9.2 The Festival Organizer reserves the right to remove any prohibited materials and take appropriate action to maintain a safe, respectful, and welcoming environment.
10. Lost, Found and Personal Belongings
10.1 The Festival Organizer is not responsible for lost, stolen, or damaged personal belongings brought onto the Festival grounds.
10.2 Identifiable found property will be collected and kept at the Festival volunteer tent marked “Volunteers” during the event.
11. Right to Enforce and Modify Rules
11.1 The Festival Organizer reserves the right to interpret, enforce, amend, or modify these Terms of Entry and Participation at any time.
11.2 The Festival Organizer may restrict access, remove individuals, or take any other reasonable measures necessary to ensure the safe, secure, and orderly operation of the Festival.
12. Accessibility
12.1 The Montreal Ukrainian Festival is committed to providing an accessible and inclusive environment for all attendees.
12.2 Visitors requiring accessibility assistance are encouraged to speak with Festival staff or volunteers, who will make reasonable efforts to provide assistance.
13. Pets
Pets are not permitted on Festival grounds.
Only service dogs assisting a person with a disability are permitted. Service dogs must remain under the handler’s control at all times and should wear appropriate identifying gear (such as a harness or vest). The Festival Organizer reserves the right to request reasonable evidence that the dog is a service animal, in accordance with applicable laws.
14. Medical Emergencies
14.1 In the event of a medical emergency, immediately notify Festival staff, volunteers, security personnel, or call 911.
14.2 Attendees must follow the directions of emergency responders and emergency personnel.
15. Weather, Event Changes and Force Majeure
15.1 The Festival Organizer reserves the right to postpone, suspend, modify, relocate, or cancel all or part of the Festival due to severe weather, public safety concerns, government orders, public health emergencies, acts of God, or any other circumstances beyond its reasonable control.
15.2 Such decisions shall not create any liability on the part of the Festival Organizer.
16. Limitation of Liability
16.1 Attendance at the Festival is voluntary and entirely at each attendee’s own risk.
16.2 To the fullest extent permitted by applicable law, the Festival Organizer shall not be liable for any personal injury, illness, death, loss, theft, damage to personal property, or any indirect, incidental, or consequential damages arising from attendance at or participation in the Festival, except where liability cannot legally be excluded.
17. Governing Law
17.1 These Terms of Entry and Participation shall be governed by and interpreted in accordance with the laws of the Province of Québec and the applicable laws of Canada.
18. Contact Information
Association culturelle Saint-Volodymyr de Montréal
Organizer of the Montreal Ukrainian Festival
Email: [email protected]
Acknowledgement
By entering the Festival grounds, you acknowledge that you have read, understood, and agreed to comply with these Terms of Entry and Participation.